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Buyer

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This is undoubtedly an import inquiry letter. In the first part of a  letter  there  is  a  kind  of  introduction  as  a prospective customer  approaches supplier for the first time ,and it  is  from  this  part  that  we  found  out  that   the correspondents are engaged in textile industry.

The second   part   expresses   request   for   detailed information about the goods in question, their prices and terms of possible transaction.

In this   example   we   come   across  the  abbreviation concerning the terms of delivery, that is commonly accepted  in the business  world.  It is interesting to know what this kind of abbreviations means:

c.i.f. - cost, insurance, freight.

If consignment  is  to  be  delivered  according to c.i.f., then the supplier insures  the  goods  and pays for the whole delivery.

f.o.b. - free on board.

If consignment  is  to  be  delivered  according to f.o.b., then  the  supplier pays for transportation to port,  steamer or air shipment and dispatch; and the customer  pays  for  onward  transportation and insurance.

f.o.r. - free on rail.

It is   the   same   as  f.o.b.,  but  for  railway transportation.

c & f - cost and freight.

If consignment  is  to  be  delivered  according to c & f, then the supplier pays for the whole delivery and the customer - for insurance.

It is worth mentioning here  that  the  whole  letter  is written in  a  highly  polite  way,  nevertheless  it is quite precise and sticks to the point.

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Example2

GRANT &CLARKSON

148 Mortimer Street

London W1C 37D

MATTHEWS & WILSON

Ladies' Clothing

421 Michigan Avenue

Chicago, III.60602                                   30th October, 1996

Dear Sirs,

We are pleased to make you an offer regarding our ‘Swinger’ dresses and trouser suits in the size you require. Nearly all the models you saw at our fashion show are obtainable, except trouser suits in pink, of which the smaller sizes have been sold out. This line is being manufactured continuously, but will only be available again in February, so could be delivered to you in March.

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